Name of Institute:                         Harvard International School

Location:                                         Paharpur, baluadanga, Dinajpur 

Date of Establishment:                 1^st July 2022

 

Background of Establishment:

Dinajpur is a city and the District headquarters of Dinajpur district situated in Rangpur Division, Bangladesh. It was founded in 1786. It is located 413 km north-west of Dhaka in Bangladesh. It is bounded by the river Punarbhaba on the west. Dinajpur is historically and culturally a very important city in North Bengal. Dinajpur is famous for agriculture. Specially, Dinajpur is famous for its Litchi and aromatic rice called Katarivog.

 

Over the last 25 years, Dinajpur obtained many prominent educational institutes such as Hajee Mohammad Danesh Science & Technology University, M Abdur Rahim medical college, Dinajpur Polytechnic Institute, Textile Institute Dinajpur, Saint Philip's High School & College, Saint Joseph School Dinajpur, Dinajpur Zilla school, Dinajpur Govt. Girls High School, Dinajpur High School, Dinajpur Police Line School, Dinajpur Collectorate School & College and Dinajpur Govt. College.

 

Over these years, the quality of education has also significantly improved. The percentage of literacy in the city is 85.05% which is quite high compared with that of other cities in Bangladesh. The progress of education has been marked by gradual and steady increase in the proportion of literates.

But, a new major problem in education in many English Medium Institutions (Primary in high school, O levels and A levels) has arised in the last 5-6 years.

Due to many causes, Schools aren't able to provide sufficient educational resources and skilled Teachers to educate Students. Dinajpur has many Teachers, but it has a severe lack of capable, skilled, and English proficient Teachers.

 

And, while the standard for Secondary, Ordinary level and Advanced level Education increases, many students aren't able to keep up. These students are forced to either move to another city to seek help or study on their own, severely risking educational and academic success in their future.

 

Dinajpur used to have a British council Exam center for 0 levels and A levels. But, due to this problem, the exam center in Dinajpur has been disbanded, and all exam candidates from this city are forced to take their exams in Dhaka or Rangpur instead. Which causes a lot of inconvenience for both the exam candidates themselves and their parents.

 

We are highly against this issue and we don't want it to persist any longer and harm the future of the students in this city.

 

We want this problem to be solved as soon as possible and provide the necessary educational resources to the students, we want the students to be wise and perform well academically.

 

We support our students in their education as much as financially possible and ensure success in their future.

 

Many Teachers and people from Dinajpur have united to Establish Harvard International School (play group to 'A' level) Dinajpur. We want to make the name of this city shine, and we are doing our best to solve this problem and provide quality education to the students of Dinajpur. This is our goal, and we solemnly promise to fulfill it. Founder members who take the initiative for establishing the school are...

 

1. Israt Jahan

2. Md.Zillur Rahman

3. Md.Shahadat Hossain

4. Mohammad Salah Salim Jaradat

5. Musrur Rahman

As the proposed new English medium school. By this time all the six initiators met and taken the following decisions:

 All the Six founder members will make the school executive committee.

For all kinds of further development only this committee will take decisions and will be responsible.

All the power to execute any decision goes to only this executive committee.

 

THE INSTITUTION

1. Institution: Harvard International School is international standard educational institution established, directed and run by the 6(six) initiators.

2. Location:

a. Harvard International School is located in Paharpur, baluadanga, Dinajpur.

b. In future the Institution may be expended to other suitable places as per the decisions made by the Board of Director's meeting.

 3. Objective:

To ensure the international standard quality education to the students, prepare them to excel in every aspect of life and meet the potential global and other international challenges.

To bestow international standard O and A level education.

 

To thrive are shine as an ideal and model institution for others to follow.

To impart knowledge and quest for the truth.

To make continuous effort for the development of this institution and of human resources and accomplish good to the society and to the country as well.

4. Medium of Teaching/Instruction: The medium of instruction will be English for all subjects as per syllabus of Edexcel and Cambridge excepting Bangla.

5. Code of Honor:  The students of Harvard International School shall place themselves in the quest of knowledge and truth. They will not breach rules of the institution and laws of the country and after fulfillment of their education devote themselves to the service of the mankind.

6. Insignia, uniform and flag:

 a) Harvard International School's Logo's design is partly inspired by the logo of the company 'Meta' (previously facebook).  The large 'H' stands for our School's name 'Harvard' and The 'I' in the middle stands for International. The 'I' is shaped like a neat school tie, which shows the discipline and sincerity of our students to their studies. This design symbolises the 'Future'. It shows our delication and care to our students' future.  It also shows that we utilize newer, modern methods of education, which sets us apart us from Schools thatstill use outdated methods of education.

 

b) A olive green shirt, black tie, black shoes and black pants for the boys, and olive green kameez and black pajamas and black shoes for the girls.

c) Harvard International School's flag contains two base colours. Black and white. The School's logo is on top of a Black rectangular background for better contrast, and in the same way the School's name is placed on top of a White rectangular Background. The School flag has a wide rectangular shape and has a approx ratio of 3.25X1.

7. Studentship: This institution has come into being to bestow international standard quality education upon the children of this locality and as residential students.

8. Preeminence of the constitution: The institution will run according to this constitution and if any rule or decision is contrary to this constitution will be null and void.

 

BASIC PRINCIPLES OF THE INSTITUTION:

9. Basic Principles: This institution will run basing on some basic principles to ensure its quality and to augment the process of disseminating knowledge among its students.

10. Ownership: Six founder members (as listed previously)

 

11. Precedence of the students: Students of the institution will be the focal point of all its activities Education and amenities of the students will get optimum priority in policy formulation and implementation.

12. Promotion of knowledge and education: This institution will arrange discussion, seminar symposium, debate, book and science fair and pursue other activities on various social issues ad Occasions.

13. Enrollment: Admission opportunity will remain open for all. The authority will assess eligibility for the admission

14. Modern teaching methods, techniques and curriculum:  Modern teaching methods and techniques will be followed and applied the syllabus and curriculum of the institution will be formulated in accordance with the Oxford and Cambridge University, London, UK. It will keep in touch with national and international reputed educational institutions.

15. Options for incorporation of new education policy: Options will be open to accommodate new education policy methodology system, curriculum and any other thing or resource which will facilitate advancement of learning and quality of education.

16. Human resource development: One of the prime responsibilities of this institution will be human resource development collaboration with British Council/Edexcel/Cambridge and thus contribute to nation building.

17. Morality:  The students will be molded to respond to moral obligations.

18. Intellectual, Cultural, Psychological and Social Development: All necessary measures will be adopted for intellectual Cultural Psychological and social development of the students.

19. Parity of Opportunity: All students will be treated on the basis of equity irrespective of social religious and cultural status.

20. Scholarship: Previsions of Scholarship and stipend will be created for scholar and financially weak students.

21. Duties of the students, guardians, teachers and authority: students, guardians, teachers must abide by the rules of the institution and authority (Board of Directors) will be responsible to provide necessary support of them.

22. Games and Sports: To ensure sound health of the students all kinds of facility will be developed for games and sports.

 

Basic Rights

23. Liberty of Religion: Students, teaching faculty and other staffs will enjoy the liberty of maintaining respective religion.

 

24: Parity before rules: All guardians, students, teaching faculty and staffs will enjoy equal treatment interims of rules of the institution.

25. Enforcement of Basic Rights: A person deprived of any basic rights stated in this constitution can lodge formal complaint to the authority but cannot go to a court pertaining to any affair of the institution.

 

BOARD OF DIRECTORS

Chairman

Vice-Chairman

Director Administration

Director Finance

Director Support Service

Director Education

Chairman: Chairman will be selected by the board of Directors for two fiscal years.

Role and activities of Chairman:

He will preside over all the board meetings. He will execute all the decision taken in the board meeting through the respective director.

Vice Chairman: Vice Chairman will be selected by the board of Directors for two fiscal years.

Role and activities of Vice Chairman:

He will preside over all the board meetings in absence of the Chairman.

He will excite all the decision taken in the Board meeting through the respective director's or the principal or other's.

Board of Director's and principal will be liable for their responsibilities to him. He will advise the Chairman for improvement of the institution.

Director Administration:

Role and activities of director administration:

Board of director will select director administration for two fiscal years.

He will be treated as the chief administrator of the institute

He will look after all institutional administration.

 

Principal teacher and office staff will be liable to him for their responsibilities.

Director Finance:

Role and activities of director of Finance:

He will also selected by the board of Director to the board meeting for two fiscal years.

He will present the school budget each fiscal year and also monthly and quarterly expenditure his leadership all to the board meeting for approval kinds of expenditure of the school will be done.

All income and expenditure will be maintained by his supervision.

Principal Accountant treasurer and casher will be guided by him.

Director Support Service:

Role and activities of director Support Service:

He will be selected by the board of directors meeting for two fiscal years.  

Health sports cultural activities, picnic, international and national days will be observed his supervision to director of finance each.

He will submit the budget for program and simultaneously he will also submit a yearly budget for all programs.

Director (training and communication):

This director also selected by the board of director for two fiscal years.

Role and activities of director training and communication:

To develop the quality of education as well as teaching quality he will arrange teacher training program. In order to develop the skills of the school administration, he will arrange administration training program for person.

He will communicative with the British council by the help of principal.

 He will also conduct all kinds of training program in the home and aboard for the batter interest of school, Teacher's and other staffs.

He will make and present the yearly budget about this concerning expenditure to the director finance.

Other Directors: Will also be selected by the board of directors meeting.

Their work and activities will be assigned by the board of directors’ meeting /Organogram.

Role of the other Board of Directors: Board of directors of the institution will hold the following powers: I. The board of director's shall have the power to frame / approve service rules, financial rules or other rules and regulations for the institution.

 

II. To approve appointment of the Principal members of the teaching staff and other employees after being selected by the selection Board.

III. To sanction new pasts when required.

IV. To fix / approve pay scale, salaries, gratuity, (when applicable), honorarium and allowances to employs and parsons serving with the institution.

V. To take disciplinary action dismiss remove or reduce in rank member of the staff provided that proper inquiry is conducted and the alleged individual is given adequate opportunity to explain

VI. To purchase 1 take lease of land building etc for the Institution.

VII. To raise fund borrow from bank and the other financial institutions, accept movement grant and receive from individual donations and levy on students compulsory fees for tuition game and other corporate activities, like magazine, common room etc.

VIII. To invest and deposit fund sell exchange and mortgage movable and immovable properties of the

Institution.

IX. To write of work out properties or unrealizable fees.

X. To approve list of holidays authorize expenditures frame scheme for developments and others.

 

ACADEMIC ORGANOGRAM:

Director (Education)

Principal

Vice Principal

Part time/Honorary Teacher

Senior Lecturer

Junior Lecturer

Senior Teacher

Junior Teacher

Role of the Principal: The Principal shall have the following roles:

 

I.  The principal shall play the pivotal role and will be overall in charge in running curriculum and administration of the institution.

II. To assign duty among subordinates and supervise their works.

III. To surprise class retouching and guide teachers for improvement.

IV. To conduction international and national communication for the improvement of teacher and office staff.

V. To be responsible for the discipline conduct and performance of teachers and the staffs of the institution and bring to the notice of the Director (Education) any cases indiscipline and feature in duties.

VI. To duties on admission of students based on admission test and approved by the director (Education).

VII. To withdraw students in grounds of indiscipline and poor performance with the approval of Director (Education).

Role of the Vice Principal:

I. To assist the principal in all respects.

II. In absence of Principal he will perform all the responsibilities of Principal.

Roles of Teachers:

Teachers will perform their duties according to the instructions of the Principal and the Board of directors.

Teacher must comply with the orders of the authority.

Roles of honorary / Part time Teachers:

They will perform their duties according to instructions of the principal. The will be honored by homeroom.

 

THE ACADEMIC COUNCIL:

Director Education:                                                                                Chairman

Principal                                                                                                    Member Secretary

Two Directors (Nominated by Board of Directors)                           Member

Representative of British Council /Edexcel/ Cambridge                  Member

Vice Principal                                                                                           Member

Five Senior Teachers                                                                              Member

 

Role of Academic Council: This council will be responsible for all academic calendars, class routine. exam routine, teacher's training. O level & A level Syllabus, Question as per Edexcel/Cambridge and disciplinary affairs of the institution and make decision regarding untoward activities of the teachers, students and staff. These decisions will be made in accordance with the rules and constitution and will be placed in the Board of Directors meeting for approval.

Meeting: This council will meet three times in a year (Once in a every four months) to prepare, modify and update curriculum. Any decision made by the academic council must be approved by the director (Education).

Review Meeting: This council will hold regular monthly meeting to review monitor and assess the development of the curriculum and proper functioning of the rules. All perfects will be invited to put their observations and comments.

Tenure: This is a permanent committee and if someone of this council leaves the institution his eligibility to remain the council will cease.

Formulation of rules: The council will formulate necessary rules and they must be passed by the Board of Director's Meeting.

 

THE HUMAN RESOURCES DEPARTMENT:

Selection Teacher: There will be selection Board headed by the Director (Education) and Principal will be the member secretary of the Board, one expert member of respective subject (From HSTU DGC etc.) and two Directors (nominated by Board of Directors),

Creation of posts and Appointing Authority: The authority for the creation of post and confirmation of appointments shall lie with the Board of Direction.

Advertisements: All posts will be advertised in national or international (if needed) newspapers allowing adequate time for interested candidates to apply. However temporary past-time or honorary teachers may be recruited through negotiations.

Qualifications to be appointed as the principal and other teachers:

Qualification for teaching staff:

Principal:  MA/M.S / M.S.5 with honors from any recognized University (All through 2 Class) and Twelve years teaching experience. Age not more than 50 years.

Vice principal: Qualification as Principal Minimum Eight years teaching not more than 50 years.

Senior Lecturer: 3 to 5 years teaching experience, Minimum honors at masters from any recognized University.

Junior lecturer: Minimum honors & master from recognize and university.

 

Senior Teacher: Minimum Bachelor or Bachelor with honors Degree from recognized university with at least three years experience as junior teacher.

Junior Teacher: Qualification As Senior teacher no need any teaching experience.

Art Teacher: Minimum B. F.A.

Game: Diploma in Physical Education.

Music: Minimum B Music 2 Class degree.

Guest Teacher:

Part time:  Experienced University/College Teacher in any subject.

P.R.O: A Teacher will bear the responsibility.

Accountant: Qualification Minimum B.Com Experienced on computer in Different Program in 2nd Class.

Cashier: Minimum H S.C Pass Preferable from commerce group.

Librarian: Diploma in Library science from any recognized university

Lab Assistant: H.S.C. in Science. 3 post.

M.L.S.S.: Fluent in English

Required Office Staff:

Account 1

Cashier 1

Laboratory Assistant: 2

MLSS: 2

Aya: 2

Guard: 2

10 (Person)

Letters of Appointments: In all cases letters of appointment shall be issued in writing stating clearly the pay scales and other terms and conditions of service In case of temporary appointment, period for which such appointment is made shall be mentioned clearly. An employee on first appointment shall furnish an undertaking to abide by the service rules which are in existence letters of appointments shall be issued under the signature of the Director (Education).

Period of Probation and Confirmation: All employees' first appointments shall be placed under probation at least for a period of six months. No person so appointed shall be confirmed unless he/ she

 

has been found suitable during the period of probation and certified as such by the principal and in care of principal by the Director (Education).

If an employee fails to satisfy the appointing authority during probation his/her service may be terminated or his/her period of probation may be extended for a further period of six months. The Education shall be the confirming authority after the expiry of probation period.

Promotion policy for Teachers:

Pay scale: A standard Pay scale of teachers and employees will be given approved by the board of Directors.

Leave Rules: Leave of Employees shall be governed by the following rules regulations

I) Casual leave: An employee shall be entitled casual leave not exceeding 20 working days in calendar year. Casual leave is a privilege and shall not be claimed as a matter of right and may not be granted in the interest of institution. Principal will in the interest of institution, Principal will take CL from Director (English) Where as other employee will take CL from Principal.

II) Medical Leave:  Medical leave shall be sanctioned in the bears of without pay. The Director (English) may grant medical leave for a maximum period of two months.

III) Maternity Leave: Lady Employees may be granted maternity leave (not exceeding 90 days) without pay for maximum two times in her service period.

Reward and Punishment:  Employees may be rewarded or punished depending on his performance and conduct:

I) Reward:  An employee's service shall be assessed annually. Good and meritorious Performance shall be brought to the notice of Board of Directors by the principal. The Board of Directors shall discuss the performance and reward the individual with letter of appreciation or monetary benefit amounting to maximum 3-5 increments.

II) Punishment: An employee is liable to disciplinary action for unsatisfactory / deteriorating performance of duty or of conduct. The procedure for punishment shall be as follows:

i) Warning: Warning signed by the principal shall be served on the employee for unsatisfactory or deteriorating performance of duty or of conduct. If an employee receives three warnings displeasure Notice within a period of one year from the date of the issue of the first letter, the case shall be brought to the notice of the Board of Directors for disposal.

ii) Suspension: Board of Directors / Chairman may put any employee under suspension after three written warnings or without any written warning on grounds of gross misconduct However the Chairman must direct Director (Education) to begin an inquiry against the alleged employee The inquiry report will be place before the board of Directors for taking disciplinary action against the employee within a period of one month extendable by another month. An employee under suspension shall be entitled to suspension allowance at the rate of third of his / her monthly salary during the period of suspension.

 

iii) Punishment: The Board of Directors depending on the nature of misconduct and after proper inquiry may award any of the following punishment:

a) Stoppage of increment of salary for a certain period.

b) Impose fine of porting of salary

c) Stoppage of promotion.

d) Board retirement

e) Termination of service.

f) Dismissal from service.

Retirement: An employee shall retire from service on attaining the age of sixty years. The Board of Directors may grant extension of service to a teacher on other employees up to 65 years of age on the medical certificate.

Resignation: Teachers and other employee whether confirmed or probative shall be required to give one months notice or to surrender one month pay in live of resigning his/her post.

Appointment: Teacher and staffs selected by the selection Board will be appointed for a term of six months as probation period. After six months service will be confirmed on the basis of an assessment done by the principal and the Director (Education) and these confirmations must be passed by the Board of Directors

Termination: The service of a teacher or a staff will be terminated when her/his performance does not suit the requirements of the Institution. The termination decision will be taken by the principal and Director (Education) and it will be confirmed by the Board of Directors. In case of Principal termination decision will be made by the Director (Education) and it will also be confirmed in the Board of directors.

Training: Teachers and staff will undergo different types of training programs regularly to enhance their capability Principal and Director (Education) will assess training needs.

Welfare: The authority will take necessary measures to address the problems and welfare of the employs. Principal will act at as a welfare officer and at least once in two month must arrange time to listen of the problems of the employs. He can make a decision and will inform the Director (Education) for cornenselling and implementing his decisions. Principal's welfare will be looked after by the Director (Education Employs can convey their problems to Director (Education) if needed Decisions related to welfare will be discussed with and passed by Board of Director.

Career Development: Every teacher and staff will get the opportunity to develop his/her respective carrier interims of further study, education and training and the institution must provide all out support to it.

 

Resource and Research Center Rules and regulations for establishing resource and research centre will be introduced later on.

 

Source of Fund: The primary fund is raised from founder six members (six Directors) Initially each member contributed 3,00,000 and total initial fund rose 18,00,000. Tuition and other fees of the student will also be main source of the fund.

Donation and grant: Donation and grant from the Government, NGO and from price ate organizations

/individuals will be received without any condition.

Financial Power/rule/authority/control:  All financial transactions will be made through Banks. Salary of the teachers and staff and money for other expenditures will be withdrawn from the bank by joint

Signature of Director (Finance) and another Director nominated by the Board of Directors. (It is noted that Tk upto 25,000 will be it drawn by the single signature of the Director (Finance) when as Tk more than 25000/ will be withdrawn by the Joint signature.

Expenditure: Expenditures will be made by withdrawing money from the bank.  Emergency expenditure: To meet emergency situation principal will keep a fund of Tk. 5000 with him Director (Finance) will oversee the maintenance of this fund.

Approval: All expenditures must be approved in the quarterly meeting of the board of directors.

Audit: Every year a through audit will be done by recognized public or private Audit Company Director

(Finance) will arrange this audit.

Accounts: Financial rules and regulations:

1. Income and expenditure will be dealt through bank.  Bank accounts will be dealt by the joint signature of the director (Finance) and the any one of the director (nominated by board of directors)

2. Cashbooks and other registrations will be maintained to keep track of the expenditures and incomes 3. Accounts officer and accounts holder:

Accounts officer will be responsible for maintaining accounts including signature of cashbooks, ledgers, registers, vouchers and all other papers connected with accounts However demand register will be jointly signed by the principal and the Director (Finance) Cheques for withdrawal of money from bank shall be signed by the director (finance) and other director (nominated by board of directors)

4. Cash Book and Subsidiary Ledgers: The following cash books and subsidiary hedgers shall be maintained

a) Master Cash book: This book shall have receipt side and expenditure side with as many columns as there are heads of collection and expenditure. Any money received in school account should invalidly be posted in Master cash book.

 b) Cash book for general head: A separate cash book for general head should be maintained entries of which will also be posted in the master cash book. Subsidiary ledgers Register to cash book.

 Following subsidiary ledger / register will be maintained to support the cash books.

 

1) Student collection registers: Session fees, tuition fees or any other charges collected against students will be posted in this register.

2) Student tuition fees collection and clearance register: This register will be maintained with class/section wise using roll of students Entries will be posted to ensure that tuition fees have been deeply collected against all students.

 

5. Register for Teacher/ Employees: Salaries paid against teachers/employees will be posted register and duly signed by each recipient.

a) Demand register:  Required amount will be demanded against any expenditure e amendment ester signed by the Accounts officer and principal for sanction by the Director (Finance)

 b) Bill Voucher File: Separate bill / Vouchers will be collected and maintained against expenditure as supporting document and relevant entries will be made in the corresponding cash book.

c) Sequa Disbursement registers:  Entries will be posted will cheque number and date and to whom each cheque has been issued. Signature of authorized person will be recorded when cheques are issued by hand to an individual firm. Maximum of taka 4999 only can be transacted in cash as payment of bills where for taka 5000 and above must be made by cheque.

d) Stock Book: Separate stock books shall be maintained to keep the account of non expendable items under following heads.

 i) Teaching Aids / Glass ware / Equipments

ii) Chemicals

iii) Toys/Sports gears

iv) Furniture

v) General School properties

Entries in the stock books shall be initialed by the accounts officer and stock will be verified annually.

6. Posting of Entries: All entries on papers /books/ register in connection with accounts shall be in ink avoiding erasures and overwriting. If however any correction is necessary, the incorrect figure figures should be neatly scored out and necessary figures written above and attested by dated initials.

7. Budget and policy Expenditure:

 a) A draft budget for the next financial year shall be prepared and placed by Director (Finance) before the Board of Directors in before the Board of Directors in June for Approval. All expenditures for the next financial year should be adjusted within the budget provision fiends will be expended for the heads as shown in the master cash book.

8. Limits of Expenditure:

 

a) Director (Finance) will be able to sanction expenditure up to tk. 25,000/- (Twenty five thousand) at a time. Any expenditure above Tk 25,000/- will be approved through Board of Director meeting.

 b) An amount of tk. 2000/- may be kept in cash with the accounts officer for meeting any emergency expenditure. Emergency will be sanctioned by the Director (Finance).

Provision for IT based Account system: To accelerate officer management software based account system may be introduced in future.

Plan for development: The development plan will be of two fold a. Permanent b. yearly

 

SCHOOL RULES, REGULATIONS, RIGHTS, LAWS and POLICIES for STUDENTS and PARENTS

Good communication between home and school is an essential element of school discipline. Parents/caregivers will always be contacted if there is a serious breach of discipline, or if there is a consistent refusal to comply with the school rules. Similarly parents are encouraged to contact the relevant authority if they have any concerns about the discipline structure in general or their own child in particular.

ROLE OF THE PARENTS:

The primary right and duty to educate rest with the parents. In the home, more than any other place parents teach by their example, reverence for God and respect for the dignity of others. They are also tremendously influent in cultivating among their children the virtues of love of neighbor generosity loyalty, industry and honesty which are essential to their living the humane life.

 

SCHOOL RULES, REGULATIONS, RIGHTS, LAWS and POLICIES for STUDENTS and PARENTS :

 

Good communication between home and school is an essential element of school discipline. Parents/caregivers will always be contacted if there is a serious breach of discipline, or if there is a consistent refusal to comply with the school rules.

Similarly, parents are encouraged to contact the relevant authority if they have any concerns about the discipline structure in general or their own child in particular.

 

ROLE OF THE PARENTS: the primary right and duty to educate rest with the parents. In the home, more than any other place, parents teach by their example, reverence for God and respect for the dignity of others. They are also tremendously influential in cultivating among their children the virtues of love of neighbor, justice, generosity, loyalty, industry and honesty which are essential to their living the humane life.

 

SCHOOL RULES:

“The aim of the School Rules is to create a purposeful, orderly environment in which student’s “learning can be enhanced.”

 

THESE RULES ARE GROUPED UNDER FIVE HEADINGS:

ATTENDANCE

HEALTH AND SAFETY

RESPECT FOR PEOPLE AND PROPERTY

RESPONSIBILITY

PRESENTATION

 

ATTENDANCE:

“Regular attendance and punctuality are essential for academic and personal development.”

1. Students must attend all timetabled, compulsory classes and activities.

2. Students must attend all voluntary activities for which they have given a commitment.

3. Automatic exemption for attendance is granted on the grounds of illness, family bereavement, medical and dental appointments, sickness or death in the family, impossible roads or weather which make travel unsafe, required presence in court, religious observance. These absences must be covered by a letter from a parent or guardian.

4. Exemption for attendance may be granted in special circumstances. Application must be made by letter from parent or guardian at least two days before the required leave.

5. Unexplained absences and absences not covered by the exemptions listed above will be treated as truancy.

6. Students must arrive in class punctually.

7. Students should arrive within the school grounds by such a time that ensures they are in class for the official start of the school day. Those who arrive after the official start time need to sign in by the appropriate procedure.

8. Students must not leave the school grounds before the end of the school day without proper authority (from Principal, Vice-Principal or administrators).

 

(A Leave/Late Pass may be obtained from an administrator prior to 8.20 am on production of appointment card/letter from parents.)

For more detail about attendance parents should see school’s law book.

School schedule: Student should be in school by scheduled starting time. All children go directly to their classroom. Under no circumstances may harvard International School accept responsibility for children left outside the school before scheduled starting time. During regular dismissal time students are accompanied to the corner by a teacher and parents are to wait at the gate to receive students. For safety and security no parent is to take a child from the dismissal line before reaching the gate. For various circumstances school authority can change starting and dismissal time.

Lateness: children arriving after the normal time will receive a late pass. Dismissal: Parents are responsible to pick up their children at dismissal time. In extraordinary circumstances, if a parent or guardian is unable to pick up a student, arrangements must be made with the principal or teacher in advance. For your convenience, an after-school program may be available. Student must be enrolled for the day if needed. At dismissal time all students will be taken from the gate. Parents are asked to meet the students at the gate.

 

On stormy days, parents of pre-kindergarten and kindergarten and 1st graders will be allowed to pick the student up from the classroom.

 

PERMISSION TO LEAVE SCHOOL: If a child has to leave school during the day for any reason, a note should be given to the Harvard International School office and the responsible adult needs to sign out the child from the office.

 

HEALTH AND SAFETY:

“The school environment must be safe and healthy for all members of the school community”

 

ROAD SAFETY:

Harvard International School expects all students to adhere to the Road Code and all traffic regulations.

1. Motor Vehicles/Motor Bikes

These may only be brought to school if you have obtained the appropriate form from the designated person, and it is completed / signed by your parents and returned to the designated person.

The use of the vehicle is only for the names stated on this form – passengers must have written permission from their parents lodged with the designated person.

Vehicles may not be parked within the school grounds.

 

2. Cyclists and Pedestrians:

Cycle helmets are compulsory.

No cycling is permitted on school compound.

Cycles must be wheeled in the grounds and parked in the cycle racks.

Students must under no circumstances cross the motorway proper. The over bridge, the pedestrian tunnel and pedestrian crossings must be used.

 

VEHICLE PERMITS:

Students in Years 13 and 12 must provide to the designated person, a contract signed by a parent/guardian to obtain permission to drive or ride to school by car or motorcycle.

It is stressed that the school consider this permission is a privilege and approval may be withdrawn where the behavior of the driver or a passenger is considered unacceptable.

In cases of dangerous or careless driving, or driving outside license conditions the School is likely to involve the Police.

Under no circumstances are students permitted to have passengers on motorcycles.

On occasion it may be necessary for other students to travel in cars driven by senior students. In such cases the written permission of parent/guardians of both the driver and the passenger is required in advance by the designated person.

Vehicles are to be used for the travelling to and from school and not for “joy riding”.

The school cannot be responsible for the safety and the security of student vehicles.

No student vehicles are to be parked in the School grounds during school hours.

Cars and motorcycles are out of bounds to all students between the start and end of the school day. They are not to be used as lockers.

 

FOR PARENTS AND GUARDIANS:

Bicycles: Parents are urged to have their children wear bike helmets (it is the law) and to remind their children of bicycle safety rules. Bicycles should be licensed. Bike racks are available at school, and each child is to provide a lock and chain to secure his/her own bike.

 

Walkers: Students who walk or are picked up by walkers should meet at the gate. DO NOT ASK YOUR CHILD TO MEET YOU IN THE PARKING LOT INSIDE THE GATE OR ON EDGE ROAD. There will be a teacher supervising until 3:00 p.m. After 3:00 remaining students will be brought to the office.

Cars: The circular drive in front of the school is used to drop students off at school, and there is an organized pick-up system for dismissal time. You must have a car pick-up number to drive through the car pick-up line at dismissal times. Your carpool number must be clearly displayed (in your car’s right front window) for the teachers organizing children for pick-up.

Campus Driving/Parking Rules: NO PARKING in any red zone on the campus. Keep the entrance to the parking lot open. When leaving the lot, drive slowly in the "Drive-Thru" lane to exit. DO NOT drive out the entrance. There is NO PARKING on Edge Road. If you park on any road, please allow enough room for walkers, bikers and strollers to pass safely along the passenger side of your vehicle. DO NOT use the front of the school where the children are waiting as a bike route. NO PARKING in the staff parking area.

Car-pool PICK-UP Procedures: Form a single line next to the sidewalk for dropping off and picking up children. Keep the driveway and parking lot entrances clear. NO DOUBLE PARKING. It is very dangerous

if children are walking between cars. NO PARKING in front of the school during drop-off and pick-up times. It takes only one car parked at the curb to disrupt the flow. Please be courteous and observe this rule! If you plan to park and leave your car, please park in the parking lot. DO NOT ASK YOUR CHILD TO MEET YOU IN THE PARKING LOT! Any student remaining at 3:00 p.m. will be brought back to the office by the supervising teacher.

 

Lunches / Snacks / Tiffin: School has a plan to serve Tiffin/snacks/lunches for all the students. Students must pay and take Tiffin/snacks/lunches from school and no one will be allowed to bring their own food without special permission.

 

HEALTH POLICY: Pupils attending school should be in good physical health and without signs of contagious diseases. Communicable diseases should be reported to the Harvard International School office so that exposure notices may be sent home with classmates. Parents are asked to keep their sick children home until all signs of contagiousness including vomiting; diarrhea and fever have subsided for 24 hours. School personnel can assist with the administering of medication to students only if the proper permission and prescription form is filed in the Harvard International School office. Students taking medication at school must notify their teachers and file the proper form in the Harvard International School office. All medication is to be kept in the school office.

Vision and hearing screenings are conducted in Kindergarten and Second Grade, and for all new students/teacher referrals.

 

Illness and medication:

If your child is ill with a fever, diarrhea, conjunctivitis (eye infection) or other contagious disease, he is not permitted to come to school. Although it is not mandatory, we do appreciate your calling the office and letting us know if your child will not be attending for any reason.

If the child develops fever, or otherwise becomes ill at school, the parents will be called immediately. If in the judgment of the teachers, the child is ill and needs to go home, the parents must come and pick up their child within a 45-minute period (or arrange for someone, grandmother, etc., to pick up the child within this time). This is essential for the safety and well being of your child and of the other children.

Please note that the staff cannot administer any medication (including cough syrup or homeopathic medicines) without written authorization from both parent and doctor. The teachers have a form “Administration des Médicaments” available when necessary. Parents must fill out this form and give

 

the bottle/box of medication, with the prescription affixed, to the teacher (do not put medication in the lunch box). A prescription is also necessary for “over the counter” medication such as cough syrup, any creams or lotions, or “natural” medication.

 

SMOKING, DRINKING AND DRUGS:

1. Smoking

2. Drinking and Drugs

School has got a definite policy and laws for smoking, drinking and taking drugs which can be seen from the law book.

 

RESPECT FOR PEOPLE AND PROPERTY:

“Respect for people and their property is essential in a large community”

Positive School Behavior Program All members of the Harvard International School community have the right to a safe and orderly environment in class and on the school grounds. Maintaining this enviro